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Terms & Conditions

Commitment to Participation:

• Participants agree to attend KOTA on the specified dates and fulfill any agreed-upon responsibilities (e.g., performances, workshops, or vending).

• Cancellations must be communicated in writing as soon as possible.

• Performers unable to attend are responsible for securing a substitute, subject to approval by the KOTA team.

 

Conduct:

• All participants are expected to act professionally, respectfully, and in alignment with KOTA’s mission to foster creativity, community, and inclusivity.

• Disruptive or unsafe behavior may result in removal from the event without refund or compensation.

 

Adherence to Guidelines:

• Participants must comply with all event-specific guidelines, including safety protocols, setup/tear-down procedures, and arrival times.

 

Media Release Agreement

Consent to Media Use:

• By participating in KOTA, participants grant the organizers permission to capture photographs, videos, and audio recordings of their performances, workshops, or booths during the event.

 

Usage of Media:

• KOTA reserves the right to use any captured content for promotional, marketing, and archival purposes, including but not limited to social media, websites, printed materials, and advertisements.

• Participants waive any rights to royalties or compensation for the use of their likeness in these materials.

 

Opt-Out Requests:

• If a participant does not wish to be included in promotional materials, they must notify the KOTA team in writing prior to the event.

 

Safety and Liability

Health and Safety Compliance:

• Participants agree to follow all health and safety protocols outlined by KOTA, including fire safety measures for flow artists and performers.

 

Assumption of Risk:

• Participants acknowledge that attending and participating in a festival involves inherent risks, including but not limited to physical activity, outdoor conditions, and use of equipment.

• KOTA is not responsible for personal injury, property damage, or loss during the event.

 

Insurance:

• Vendors and performers are responsible for securing their own liability insurance if required by their activities.

 

Intellectual Property

Content Ownership:

• Participants retain ownership of their intellectual property (e.g., artwork, music, products).

• KOTA will credit participants where applicable in promotional content.

 

Permission for Branding:

• Participants may use KOTA’s official logos and branding in their promotional materials with prior written approval.

 

Cancellation Policy

Event Cancellation:

• In the event of unforeseen circumstances resulting in KOTA’s cancellation, participants will be notified immediately, and a resolution plan will be shared.

 

Participant Cancellation:

• Participants who fail to show up without prior notice may be ineligible for future KOTA events.

 

Acknowledgment and Signature

By signing this agreement, I acknowledges that I have read, understood, and agreed to the terms outlined above.